Join Our Dynamic Team!

Are you a highly skilled and motivated Experienced Event Planner seeking an opportunity to work with an industry-leading organization?

If so, we invite you to join our dynamic team, where innovation and collaboration are highly valued. The ideal candidate will be a strategic partner to the Chief Marketing Officer (CMO, an exceptional relationship builder, and an innovative problem solver with outstanding communication skills.

They will have a proven track record in event planning and execution and be able to adapt quickly to changing priorities in a fast-paced environment.

This role requires a high level of professionalism, discretion, and the ability to handle multiple projects simultaneously and acts as a trusted advisor to the CMO, providing support across the leadership team. A strong candidate will quickly assimilate into the organization, identify issues, and establish trust with leaders.

Key Responsibilities:

• Develop comprehensive event proposals and budgets, leveraging your expertise and creativity to create extraordinary experiences.
• Oversee all aspects of event planning and execution, from concept development to vendor selection, logistics coordination, on-site supervision, and post-event follow-up.
• Collaborate closely with senior team and advisors to understand their vision, objectives, and preferences for their events, ensuring their expectations are exceeded at every turn.
• Cultivate[FC/1]and maintain relationships with internal and external stakeholders to advance organizational goals.
• Build and maintain strong relationships with vendors, suppliers, and partners to ensure seamless collaboration and best-in-class service
• Oversee and manage key events, ensuring smooth planning and execution of event logistics.
• Collaborate with the communications team to develop and distribute event promotion materials.
• Facilitate internal communications by creating event timelines, messaging, materials, and educational tools.
• Oversee catering contracts, maintain accurate records of internal usage, and review charges for accuracy.
• Continually monitor event progress, proactively identifying and resolving potential issues to guarantee flawless execution.
• Evaluate event outcomes to inform future improvements and best practices.
• Stay current on industry trends, emerging technologies, and innovative approaches to elevate our event planning capabilities and maintain our reputation for excellence.
• Develop and implement strategies to promote employee engagement.
• Coordinate milestone celebrations with the CMO for senior team, and A+ clients including procuring gifts, cards, and celebratory items.
• Participate in team strategic planning sessions and attend all office functions as required.

Qualifications:

• Preferred, 3 years of event planning and coordination experience within a mid to large organization.
• Associate's degree in a related field preferred, or equivalent experience.
• Demonstrated experience with community involvement, fundraising, partnerships, and serving as a liaison between organizations.
• Proficiency in common PC applications, including Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to maintain the highest level of professionalism, confidentiality, and diplomacy.
• Ability to work independently
• Is resourceful. Views no problem as too big and no task as too small. Figures things out, handles them, and gets the job done.
• Exceptional written and oral communication skills.
• Strong organizational and time management skills, with the ability to manage multiple projects concurrently.
• Keen attention to detail and the capacity to handle large volumes of information accurately.
• Valid driver's license and willingness to travel to various locations and venues for events.

Why Join Our Team?

• Collaborative and supportive work environment that fosters growth and development.
• Opportunity to work on a diverse range of projects and events, enabling you to expand your skill set and expertise.
• Competitive salary and benefits package, including professional development opportunities and team-building events.
• Chance to work with a highly talented, passionate, and driven team of professionals.
• Opportunity to make a significant impact on our organization's success and contribute to our ongoing growth.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Middleton, WI 53562: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 1 year (Preferred)

Work Location: In person

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