Executive Assistant

TOOLBX is seeking an exceptional Executive Assistant who is eager to work in a fast-paced environment on a growing team. This highly visible role will primarily support the Founder & CEO and CFO & President.

Company Summary

Stagnant productivity, low levels of digitization, and low profitability have dogged the construction sector for years—as have its highly bespoke building approach, fragmented ecosystem and unsophisticated supply chain practices. TOOLBX is on a mission to improve construction supply chain productivity by simplifying how builders order materials and suppliers sell & deliver products through one, unified platform.Our platform allows builders to order materials from local suppliers and have them delivered to their site within hours. We eliminate the need for skilled labour to go on supply runs so builders can save on labour costs, reduce project delays and finish projects faster. Furthermore, we build technology to help suppliers sell their products online—with same-day delivery so they can boost store loyalty and scale their business. By uniting builders and suppliers through technology we’re enabling them to be more efficient; improving productivity across the industry.

Here’s why it matters:

• We see an opportunity for small businesses to play alongside the larger organizations. Our platform brings the big and the small of the supply chain for construction together.
• Over half of the world’s solid waste comes from building and construction. We see an opportunity to drive planned orders and an on-demand supply chain to support buying only when you need it.
• Most construction projects are either over budget or over time because contractors can’t optimize their material spending and are slow to compile invoices.
• The most significant purchase for any individual or family will likely be their home.
• TOOLBX helps make construction projects more efficient. We’re focused on material procurement, and we’re still in the first inning. You could be one of the early people that shape our strategy

About the role:

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across the team. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. A relentless bias for action and effective communication at all levels is a must. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.

Job responsibilities

• Manage calendar and scheduling for CEO and President
• Manage domestic and international travel including immigration/ visa application support
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events, holiday events/ retreats)
• Track and help drive completion of key deliverables and follow up on outstanding items
• Manage team space, including office moves or sourcing shared workspaces
• Work closely with the leadership team and our business partners.
• Document writing, editing, and readiness
• Creative problem solver
• Demonstrated ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long term goals
• Desire and aptitude for learning new concepts on the job
• Exceptional written, verbal, and interpersonal communication skills
• Ability to work in a highly ambiguous environment
• Ability to prioritize and handle multiple assignments at any given time
• This role may be asked to support duties within the finance department. Business experience in this area would be an asset.

Why Join Us?

• Competitive compensation with opportunity for growth and equity eligibility.
• Quarterly virtual team events
• No formal dress code - We'll even give you TOOLBX swag to rock!
• Gain experience with a fast-growing start-up!
• Opportunity to make a HUGE impact in the Trillion dollar construction industry
• Comprehensive benefits plan
• Outstanding company culture

Terms of employment:

Full-time, Permanent

Location of work:

Our team works remotely and is distributed across North America.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please note, only qualified candidates selected for an interview will be contacted.