Requisition ID: 2022-5867
# of Openings: 1
Location: US-UT-Logan
Category: Administrative/Clerical
Position Type: Benefited Part-Time
Job Classification: Non-Exempt
College: College of Engineering
Department: Engineering Education
Advertised Salary: Commensurate based on experience, with excellent benefits

Overview
The position of Staff Assistant II serves as the Graduate Program Coordinator (GPC) of the Engineering Education Department (EED) at USU and performs a variety of administrative support to support the EED, its programs, and the Department Head. This is a benefited position scheduled to work 30 hours per week.


Responsibilities
Graduate Program Coordination:

• Advises prospective graduate students on requirements, benefits, and how to apply.
• Works closely with EED faculty in developing strategies to attract qualified applicants.
• Manages the graduate student admissions process by compiling applications, entering admissions information into USU online systems, and communicating with the School of Graduate Studies (SGS) and applicants about EEDs decision on student applications.
• Monitors and documents academic progress for graduate students.
• Work with graduate students to submit a variety of required forms to the SGS.
• Coordinates graduate students Qualifying Exam and Thesis and Dissertation Defenses.
• Facilitate student graduations.
• Updates relevant graduate program information on the departments website.
• Attends the SGS meetings as the departments GPC.
• Works closely with the SGS, the Office of Global Engagement, the College of Engineering, and the University to resolve issues related to graduate student applications, admissions, academic progress, graduation, and so on.
• Works closely with EED Business Manager and faculty on financial issues related to student employment, tuition, differential tuition, and fee payment.

General Department Responsibilities:

• Provides administrative support to department management, such as scheduling appointments and coordinating department meetings and events.
• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
• Serves as the department coordinator of IDEA course evaluation and Curriculog.
• Greets and directs visitors and responds to student inquiries.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents, correspondence, and reports.
• May provide non-business-related support for departmental programs and projects.
• Researches information, compiles statistics, and gathers, computes, and analyzes various data and sources, and prepares reports and summaries.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Acts as a liaison for interdepartmental and college events.

Miscellaneous:

• Performs miscellaneous job-related duties as assigned by the Department Head.

Qualifications
Minimum Qualifications:

• Two years of experience in an office setting or an associate degree/technical training.
• Experience with computers and common office software.

Knowledge, Skills, and Abilities:

• Strong verbal and written communication skills.
• Good organizational skills and pays attention to details.
• Skilled with computer programs, such as Word, Excel, Outlook, Powerpoint, and graphic packages.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Knowledge of university policies, procedures, rules, and regulations.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Strong professionalism and excellent customer service skills.

Core Characteristics:

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

• Take initiative.
• Maintain confidentiality.
• Be accountable.
• Behave ethically.
• Be honest and trustworthy.
• Demonstrate a strong work ethic.
• Be inquisitive.
• Be detail-oriented.
• Be self-motivated.
• Efficiently manage multiple tasks.
• Be a team player.
• Be committed to improving USU.

Required Documents
Along with the online application, please attach:

• Resume, to be uploaded at the beginning of your application inthe Candidate Profile under "Resume/CV"
• Cover Letter, to be uploaded at the beginning of your application in the Candidate Profile under "Documents 1-5"
• Contact information for Three Professional References

**Document size may not exceed 10 MB.**


Advertised Salary
Commensurate based on experience, with excellent benefits

ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.


University Highlights
Utah State University (USU) was founded in 1888 and is Utahs land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 "very high research activity" by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USUs statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 masters and 42 doctoral degrees. Learn more about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the universitys ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah States land acknowledgment of the eight tribes of Utah.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

• updated 11/2022

To apply, visit https://careers-usu.icims.com/jobs/5867/graduate-program-coordinator-staff-assistant-ii/job?in_iframe=1

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