Location: Scotts Valley
Job ID: 42297

JOB POSTING

The Human Resources Generalist position with the Colleges, Housing, and Educational Services department is primarily based in Scotts Valley with the possibility of working remotely part of the work week.

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 09-26-2022


ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Colleges, Housing and Educational Services (CHES) is a multi-funded organization within the Finance, Operations and Administration (FOA) division of the University of California (UC) Santa Cruz. CHES provides leadership in the areas of college student life and residential services, housing services, facilities, employee housing and capital planning, dining services, conference services, early education services, the Bay Tree Campus Store, ID card services, and business and financial analysis for these areas.

More information can be found here: ches.ucsc.edu

JOB SUMMARY

The position is part of a Human Resources Team for a large complex organization that employs approximately 500 staff and over 1000 student staff. Under the general supervision of the CHES Human Resources Director, the Human Resource Generalist will support managers and supervisors with advising and informing a variety of human resources policies and procedures of moderate scope and complexity. The Human Resource Generalist will coordinate recruitments, maintain electronic files, and update the organization toolkit with HR information. Ensure staff HR actions are appropriately funded utilizing campus systems.

APPOINTMENT INFORMATION

Salary Information: $31.35 / hr to $33.00 / hr. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: Scotts Valley, CA

Union Representation: Non-Represented

Job Code Classification: 007595 - HR GENERALIST 2

Travel: Never or Rarely

JOB DUTIES

30% - Recruitment Administration

• Reviews and enters recruitment and hiring actions into the campus recruitment system. Reviews final recruitment documentation in Recruitment Document Suite (RDS) systems. Functions as a Recruitment (RA) approver for staff recruitments and hires.
• Collaborates with Senior HR Generalist on developing and providing internal trainings for the hiring managers on recruitment process and documentation.
• Provides general guidance to managers and supervisors on recruitment policies and best practices. Maintains a strong knowledge of the Fair Hiring Guidelines. Participates in hiring committees.
• Collaborates with the Senior HR Generalist on developing interview and reference questions, and job descriptions.
• Supports hiring process by initiating purchase order in the campus Cruz Buy System for paid advertising.
• Works with hiring managers and Staff Human Resources to initiate or track Live Scan and / or HireRight background check process for selected candidates.
• Works with hiring managers on requesting staff through temp agencies. Contact for temporary agency vendors. Assists with pre-screening candidate applications. Creates purchase orders.
• Maintains and updates the CHES job description library.

20% - Human Resources Liaison

• Provides advice to supervisors and managers on established human resources policies and procedures, Fair Hiring, Compensation, Leaves, collective bargaining agreements.
• Liaison with campus staff in Staff Human Resources, UCPath and Financial Affairs, and divisions regarding shared staff.
• Manages sensitive and confidential information.
• Effectively and collaboratively interacts with directors, managers, supervisors and staff.
• Enters salary actions in the campus system - ServiceNow.
• Collaborates with Director and Senior HR Generalist on student staff compensation analysis and implementations.
• Works with Director on the coordination of STAR Award Program.

20% - Funding Administration

• Enters and approves funding information in UCPath for staff actions.
• Reviews the funding suspense reports. Identifies and resolves issues either by entering funding and / or initiating Direct Retros. Identifies units and communicates required action in UCPath (funding and / or initiate Direct Retro). Works with Financial Affairs as needed on fund issues.
• Works with the Director on maintaining the Permanent Staffing List utilizing the campus financial system.

15% - CHES HR Toolkit

• In collaboration with the Director and Senior HR Generalist develops, updates and maintains internal policies and procedures and documents for the CHES HR toolkit. Maintains and updates information on the toolkit.
• Updates and creates new organizational charts. Maintains historical organization charts.
• Maintains and updates the organization staff contact list.

10% - Personnel Data Administration

• Maintains and updates internal HR files and databases.
• Maintains the Dining Staff Distribution List on a regular basis. Identifies and resolves any discrepancies.
• Creates ad hoc files for Staff HR with personnel actions.

5% - Special Projects/General Support

• Assigned as one of the CHES Administrators for the campus Performance Appraisal System. Provides guidance and support to the supervisors and managers with navigating the Performance Work Center.
• Keeps current on campus policies and procedures, collective bargaining units and applicable laws. Provides updates and advises supervisors and management on relevant policy.
• Attends required staff, unit, and campus meetings and trainings.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training.
• Basic knowledge of human resources policies and programs with the ability to analyze and interpret the policies and programs.
• Knowledge of a human resources management system (HRMS), and / or other related business software programs and systems with demonstrated ability to learn new systems.
• Organizational skills with the ability to coordinate multiple tasks under pressure of deadlines and conduct a high volume of work.
• Demonstrated ability to provide coaching and training to managers and supervisors.
• Attention to detail and the ability to manage complex processes with efficiency and thoroughness.
• Problem solving skills with the ability to think critically, analyze data, and use sound judgment in responding to issues.
• Computer skills including experience with Microsoft Word, Excel, PowerPoint, Adobe Acrobat, email, and online calendaring system, web based applications and systems.
• Proven ability to work independently as well as cooperatively as a member of a team as well as collaborate with a variety of individuals.
• Skill in managing discretion and maintaining confidentiality in all personnel and sensitive matters with tact and diplomacy.
• Ability to learn campus financial systems and querying tools.
• Appropriate mathematical skills for funding and payroll analysis
• Writing skills sufficient to produce clear concise procedure documentation.
• Interpersonal skills with the ability to work effectively with diverse groups or constituencies
• Demonstrated verbal and written communication and active listening skills
  

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=42297&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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